What is a license?
A license is a seat or slot for premium access that can be assigned to learners in a DataCamp group. It enables full usage of the platform’s paid features, while unlicensed (basic) users have restricted access.
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License = Paid Access:
When a group admin purchases a Learn or DataLab license, they are buying the ability to assign full, premium-level access to a group member. - A Learn license provides access to courses, projects, assessments, certifications, and more.
- A DataLab license provides access to DataLab's Premium features, you can learn more here.
You can see the full breakdown of DataCamp's plans and features via our pricing page.
Adding Licenses
From Settings in your group's left panel, select Billing > Add Licenses.
At the top of the page, in the Learn billing section, you can add Learn licenses. If you wish to add DataLab licenses instead, scroll down and select "Add licenses" in the DataLab section instead.
All licenses purchased mid-term are prorated until the end of the term. Your group will renew for the new total of licenses on your next renewal date. For example, if you have 90 licenses, and then add 10 mid-term, the group will renew for 100 licenses, not 90.
You do not need to have the same number of Learn and DataLab licenses. For example, if you have 100 Learn licenses, and you want 10 members to have a DataLab subscription, then you only need to purchase and allocate 10 DataLab licenses. The remaining 90 members will have Basic DataLab access.
Note: You cannot add new licenses until all existing invoices are settled.
Inviting members and allocating licenses
License allocation
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Allocated:
The admin can assign (or reassign) these licenses to specific users within their organization or group. -
Basic Access (Unlicensed):
Some users can be added to the group without consuming a license. These users have limited access (they can access the first chapter of every course) and do not count to the total number of licenses. Typically, admins are on a Basic (free) license, as they often only manage the group and do not need a license for learning purposes. -
Temporary Access:
A license only gives full access while it is assigned to the learner. If it’s unassigned, the learner loses premium access.
*We allow customers to rotate 20% of their licenses within a given billing period per our Terms of Use 2.4(c). The clause was created to be a good partner and provide wiggle room for our customers in case of employee turnover, while also protecting the business from unlimited swapping.
From Members in your group's left panel, select Invite Members or Create Invite Link in the top right corner of the page.
Invite Members
You can invite members via email or link.
Adding members with an email invitation
To invite members to your team, navigate to your Group dashboard, and select "Members" from the menu on the left-hand side. The select "Invite members" from the top right corner.
You can type the emails of the members you want to add, separated by a space. If the email address is not yet in the group, it will show in a black box. If a yellow box appears instead, it means the members have already been invited to the group or are already in the group.
Once you have filled in all the email addresses you need, you can select to assign a license to the members or add them to "Basic (free) access." To choose between the two, click on the DataCamp Learn dropdown in the Invite Members window.
Next, select if you want the members to have Premium DataLab access.
If you have created a team for your group, you can assign the team to the members at this point. If you can change your mind later, you can remove them by navigating to their Team settings and removing them from the team.
If you want to add a new learn as an admin, ensure you select "Assign administrative privileges" before sending the invitation. You can select between:
- Admin- full access to manage group members, assignments, reporting, and billing
- Manager- same access as the admin, but no access to the billing tab, or inviting members
- Team Manager- can only access the members in their Team and cannot access global group settings
Inviting members via link
To create an invite link, navigate to the Members tab and select "Create Invite Link" in the top right corner.
Invite links are created on a domain basis. If you want to add several email domains to the group, you can either add all of them in the domains sections separated by space or create a separate invite link for each domain.
Once you have filled in all the email addresses you need, you can select to assign a license to the members or add them to "Basic (free) access." To choose between the two, click on the DataCamp Learn dropdown in the Invite Members window.
Next, select if you want the members to have Premium DataLab access.
If you have created a team for your group, you can assign the team to the members. If you can change your mind later, you can remove them by navigating to their Team settings and removing them from the team.
Once the link is created, you can access it in the Members Tab> Invite links. To share the link, simply click on "Share", this will copy the link to your clipboard, you can then paste it in an email, chat or sharepoint.
Note: Licences accessed via invite link are first come, first served -- if someone tries to join a group via invite link when there are no available licenses, they will be added to the group's waiting list: For Business | Waiting List for New Members
When sending an invitation to enroll a new member into a DataCamp group, the admin will need to select whether to allocate a license or add a member to a team. You can also add members to a team after they're enrolled: For Business | Teams: An Overview
Managing Roles & Licenses
From Members in your group's left panel, you can change a role and add or remove members from your group.
Admin
Admins have full administrative access to an organization including access to billing and subscription-related tasks, organization settings, licensing, and inviting other admins to an organization.
Admins can assign admins, managers, and members. Please note that every group needs at least one admin, and there is no admin limit.
Manager
Managers are focused on organization member management, content-related features (assignments, custom tracks, etc.), and organization-level reporting. They have limited administrative access to an organization, with no access to billing and subscription-related tasks, inviting members/redeeming licenses, or organization settings.
Specific actions they can do include:
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Create and manage teams
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View, create, edit, and manage the organization’s custom tracks
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View, create, edit and manage the organization’s assignments
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View reporting, including advanced reporting pages and data exports
Specific actions they cannot do include:
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Purchase new licenses or upgrades within the platform
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Invite new members to the organization
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Edit organization settings, including billing, SSO configuration, etc.
Team Manager
Team managers are focused on team member management, team content-related features (team assignments, etc.), and team reporting.
They have full administrative access to features within all teams of an organization they belong to, but no administrative access to the organization itself and no access at all to teams they do not belong to.
Member
The majority of users in a typical DataCamp organization are members. Members don’t have any administrative privileges. They can, however, view and complete assignments, enroll in custom tracks, view leaderboards, and take content on DataCamp.
Basic vs Billable
Billable learners with Teams or Enterprise access occupy a paid license and have access to DataCamp’s content. Non-billable learners will be listed as Basic under the Learn category in the Members list. Basic members do not occupy a paid license and do not have full access to DataCamp’s learning content.
Admins on Basic (free) will have access to their Group Hub to view reports and manage assignments, custom tracks, and organization settings.
Learners on Basic (free) access can only access the first chapter of every course.
If you encounter any issues with adding licenses, please contact your Customer Success Manager or open a ticket with the Support Team (at the top of this page).