Note: Some features outlined in this article are currently in our Early Access Program and not visible to all customers at this time.

Achieve your learning goals faster by giving departmental managers streamlined access to the DataCamp functions they need—while you maintain control over key access points to your account.

What plan types include the Roles feature?

All plan types, including Professional and Enterprise customers, have access to Roles.

What Roles are available?

DataCamp offers multiple roles, each with a unique set of permissions within the DataCamp platform.

Organization Admin

Admins have full administrative access to an organization including access to billing and subscription-related tasks, organization settings, upsells, and inviting other admins to an organization.

Admins can invite admins, managers, and members and also assign any of these roles to existing members. An admin can change their own role, with a constraint that each organization must have at least one admin. You can have more than one organization admin as well.

Organization Manager (Available in Early Access Program)

Managers are focused on organization member management, content-related features (assignments, custom tracks, etc.), and organization-level reporting. They have limited administrative access to an organization, with no access to billing and subscription-related tasks, inviting members/redeeming licenses, upsells, or organization settings.

Specific actions they can do include:

• Create and manage teams

• View, create, edit, and manage the organization’s custom tracks

• View, create, edit and manage the organization’s assignments

• View reporting, including advanced reporting pages and data exports

Specific actions they cannot do include:

• Purchase new licenses or upgrades within the platform

• Invite new members to the organization (i.e. redeeming licenses) by email or generating a new invite link (they can see and copy existing invite links created by Organization Admins, but cannot create their own)

• Edit organization settings, including billing, SSO configuration, privacy settings, etc.

Member

The majority of users in a typical DataCamp organization are members. Members don’t have any administrative privileges in your organization. They can, however, view and complete assignments, enroll in custom tracks, view leaderboards, and take content on DataCamp.

Billable vs. Non-billable users

Billable users occupy a paid license and have access to DataCamp’s content. Non-billable users do not occupy a paid license and do not have access to DataCamp’s learning content. Non-billable members will have access to their organization’s dashboard to view reports, manage assignments, custom tracks, and organization settings.

Only roles with administrative privileges like organization admin and organization manager can be non-billable. All members will be considered billable users.

You can convert a non-billable user to a billable user if you would like to access DataCamp content and redeem a paid license.

Set roles when inviting members

You can assign a user a role when you invite them to your DataCamp organization. To do so, you’ll need to invite them by email. To assign administrative permissions to a user, check the box on the invite modal. Once this box is checked, you will have the option to select either “Admin” or “Manager” and send the invite. You’ll also have the option to determine if the user you are inviting will take DataCamp content and require a paid license, or if they will join as a non-billable user. Once the user accepts the invite, they will join your organization with the role and billing status you assigned.

Edit Roles and billable status

To change a user’s role or if they are a billable/non-billable user, go to the member’s page of your organization. Find the user whose role or status you would like to change. Click the gear icon on the right side of the page next to the user’s name. You’ll see a dropdown - where you can click “Change role” or “Allocate/Remove paid license”.

Only organization admins can change a user’s role.

You can also edit the billable status of a user.

Note: Members must always be billable users and occupy a paid license. Administrative roles like organization admins and managers can be billable or non-billable, depending on if they want to take content themselves. If your organization does not have any remaining licenses, you’ll need to purchase more before changing a user’s status from non-billable to billable.